Moving the archive in Kyiv: how to keep documents in order after the move

Archives are often underestimated because boxes of documents seem light and simple. In fact, the most difficult thing is not the transportation itself, but maintaining the structure: indexes, subdivisions, shelves and quick access to the necessary cases already after unloading.

If the archive is transported without a system, the company loses not the boxes, but the employees' time. That is why it is important to fix the scheme before the move: which blocks go together, what must be opened critically on the first day and what can be transferred to the second wave.

How to pack an archive

Strong boxes of the same format, clearly marked by departments, zones and sequence of unloading work best. If the archive contains accounting, personnel documents and contracts, these blocks should be separated before loading, and not already in the machine.

What to give for quote

For a more accurate assessment, it is useful to immediately say the number of boxes, the floor, the presence of an elevator, the length of the route to the car and whether there are other office items together. If the archive is a separate large block, it is better to immediately go to transportation of the archive. If it goes together with furniture and appliances, this is already a complex scenario office relocation.

How to speed up deployment in a new location

Prepare a diagram of rooms and closets before moving day. When the box arrives already attached to the section, it is not carried around the office twice. For related tasks, see materials about office relocation checklist and relocation of the server room.

Transportation planning

After the material on the transportation of the archive, it is worth moving on to a specific work plan

The article helps to understand the details, but the exact budget and crew depends on the addresses, floors, amount of belongings and access to the house.

Main service

Moving the archive

Check what works can be ordered, what to prepare for departure and what details are needed for the calculation.

Go to service

Additional help

Office moving

If additional assistance is needed, arrange it with the main transport to prepare people, vehicles and materials.

Look at the option

Next step

Recalculation of the archive

When you already have a photo, addresses or a desired date, the fastest way to calculate is without unnecessary details.

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When to apply for transportation calculation?

If there are already addresses, dates, photos of things or a list of large items, it is better to go from reading to calculating. So it is easier to choose a car, crew and packaging at once.

What to send for quick calculation?

It is most useful to send photos of things, addresses, floors, information about the elevator, parking, the desired date and a short list of what needs to be moved.

Where to view the conditions and cost of works?

The conditions of work are described in the section Moving the archive; additional information - in the section Office moving or in contacts for individual calculation.